ByLaws

Article I
Membership

Section A. Membership in Permian Historical Society is open to all interested persons who apply for membership. Dues are payable on January first of each year. When a member fails to pay dues for a second year, his or her name is removed from membership.

Section B. There are three classes of membership.
1. Annual Individual Membership: Open to individuals, business firms, and institutions, such as colleges, universities, libraries, historical groups, and museums that pay dues of $25 annually;
2. Annual Family Membership: Open to individuals who live as couples or families at the same address and pay dues of $30 annually.
3. Student Membership: Open to students with identification cards as proof of status and who pay dues of $12 annually.

Section C. Membership dues for each category are reviewed from time to time by the Executive Committee and changes may be recommended to the Board of Directors for approval.

Section D. Permian Historical Society may create other membership categories as they are needed.

 

Article II
Meetings of the General Membership

Section A: Regular meetings of the general membership of Permian Historical Society are held each spring and fall at a convenient time and place designated by the membership in a prior regular business meeting. The business meeting for the election of officers by annual and life members is held in the spring of each even-numbered year. The business meeting for the election of Board of Directors is held at the fall meeting of each year.

Section B: The president has the authority to call special meetings as needed.
Section C: At a regular or special meeting, seventeen of the annual and life members constitutes a quorum for the transaction of business.

 

Article III
Officers and Duties

Section A: Officers of Permian Historical Society consist of president, first vice president, second vice president, secretary, treasurer, and investment officer. These above named six officers are elected by the annual and life members for a two-year term of office.

Section B: President
1. Provides effective and far-sighted leadership for Permian Historical Society; and
2. Presides at all regular, special, Board of Directors, and Executive Committee meetings of Permian Historical Society; and
3. Appoints all regular and special committee chairs and serves as an ex-officio member of each committee.

Section C: First Vice President or Program Vice President
1. Presides at all regular, special, Board of Directors, and Executive Committee meetings of Permian Historical Society in the absence of the president; and
2. Serves as Program Chair, planning informative programs of papers for regular meetings of Permian Historical Society.

Section D: Second Vice President or Membership Vice President
1. Presides at all regular, special, Board of Directors, and Executive Committee meetings of Permian Historical Society in the absence of the president and the first vice president; and
2. Serves as Membership Chair, providing a pleasant atmosphere for each meeting and creating opportunities to increase membership.

Section E: Secretary
1. Keeps minutes of all regular, special, Board of Directors, and Executive Committee meetings of Permian Historical Society; and
2. Handles all official correspondence in the name of Permian Historical Society.

Section F: Treasurer
1. Receives dues and all other Permian Historical Society monies and makes deposits to bank accounts; and
2. Maintains custody of bank checking accounts; and
3. Keeps an accurate membership roll in electronic form from which labels are printed for the mailing of Permian Historical Society publications; and
4. Mails dues notices to members at appropriate times.

Section G: Investment Officer
1. Provides effective and far-sighted expertise in the financial investments of Permian Historical Society; and
2. Submits a financial report before each Executive Committee meeting, Board of Directors meeting, and regular business meeting; and
3. Submits a financial report for publishing in each volume of The Permian Historical Annual; and
4. Chairs the Investments Committee.

Section H: In the event that an elected officer resigns or dies during the term, the Executive Committee has the authority to select a replacement for the remainder of the term.

 

Article IV
Board of Directors

Section A: The Board of Directors consists of seventeen or fewer members with representation spread across the region. Current officers of Permian Historical Society are counted among the seventeen members, but past presidents and other ex-officio members are not.

Section B: Members of the Board of Directors are elected to three-year terms, with one-third of the members elected at the general business meeting each fall. A drawing or lottery will be used to establish the initial term lengths of one, two, or three years.

Section C: A quorum of the Board of Directors requires seven members.

Section D: The president designates the time and place for meetings of the Board of Directors.

Section E: The Board of Directors is given the authority to fill its own vacancies for the duration of any unexpired term of an elected director.

Section F: The Executive Committee of the Board of Directors conducts affairs of Permian Historical Society between regular meetings as called by the president. A report of any action taken by the Executive Committee is presented to the full Board of Directors for approval by electronic or post office mail or at the next meeting of the Board of Directors. The Executive Committee consists of the president, first vice president, second vice president, secretary, investment officer, and members-at-large as appointed by the president from the general membership.

Section G: Ex-officio board members include all past presidents of Permian Historical Society and all current chairs of historical commissions and of county historical museums of the Permian Basin area, including the following West Texas counties: Andrews, Crane, Crockett, Culberson, Ector, Gaines, Glasscock, Howard, Loving, Martin, Midland, Mitchell, Pecos, Reagan, Reeves, Sterling, Upton, Ward, and Winkler.

 

Article V
Committees

Section A: The regular committees of Permian Historical Society are:
1. Program Committee consists of the first vice president, who is chair, and all other members of the Executive Committee.
2. Membership Committee consists of the second vice president, who is chair, and two members of the chair’s choosing.
3. Archives Committee is chaired by the society president and consists of members appointed by the president. The committee coordinates the acquisition of documents and books on behalf of Permian Historical Society; and, transfers such documents and books to Permian Archives, housed at J. Conrad Dunagan Library on the campus of The University of Texas of the Permian Basin.
4. Newsletter Committee is chaired by the editor as appointed by the president and consists of the associate editor and other members appointed for graphics and mailing.
5. Permian Historical Annual Editorial Board is chaired by the managing editor as appointed by the president and consists of five or more editors named by the managing editor.
6. Awards Committee consists of a chair as appointed by the president who oversees the awarding of four major awards: Fellows of Permian Historical Society, Permian Academy of History, Permian Pioneers, and Permian History Preservationist, as well as other awards including Distinguished Service Award, Best Presentation Award, and Best Article Award. The committee consists of the membership vice president, Best Article Committee members, the graphics consultant, and any other members needed to complete the large volume of work assigned to this committee.
7. Investment Committee is chaired by the investment officer and consists of the president, first vice president, treasurer, and other members as appointed by the investment officer and is responsible for the financial investments of Permian Historical Society.

Section B: The president is given power to appoint any other committees and chairs as needed.

 

Article VI
Awards

Section A: Permian Historical Society recognizes outstanding contributions in the field of historical preservation, in development of historical resources, and in historical research, writing, and publishing of articles or books about the Permian Basin. Permian Historical Society also honors meritorious service in the educational and cultural life of the Permian Basin through the following awards:
1. Fellow of Permian Historical Society is awarded to writers who have published significant historical works concerning the Permian Basin. Honorees do not need to be Permian Basin residents.
2. Permian Academy of History is awarded to individuals for outstanding contributions in the field of historical preservation or the development of historical resources in the Permian Basin. Honorees must be of the Permian Basin and work must be of area-wide significance.
3. Permian Pioneer is awarded to individuals who have resided in the Permian Basin for 50 or more years and who have continuously worked for its religious, educational, cultural, recreational, or economic development.
4. Permian History Preservationist is awarded to individuals who have made substantial and outstanding historical contributions to libraries, museums, and archival collections of the Permian Basin. Honorees do not need to be Permian Basin residents.
5. Life Membership is awarded to those Permian Historical Society members who have contributed their time, expertise, and abilities to the support and growth of the organization.

Section B: Any member of Permian Historical Society may nominate one or more individuals in each of the five categories. Nominees need not be Permian Historical Society members. No posthumous award will be made unless the recipient dies between the time of nomination and presentation. Nominations must be in a formal letter, citing all achievements of the nominee and facts of his or her life, and must be accompanied by a good print or digital image of the nominee. These four awards are made usually at the spring meeting of odd-numbered years.

 

Article VII
Amendments

Amendments to these by-laws may be proposed and passed at any regular or special meeting of the general membership by a majority vote of those present after a 30-day notice of such change

 

Article VIII
Authority in Parliamentary Law

Permian Historical Society is governed by rules of parliamentary law found in the latest edition of Robert’s Rules of Order.

 

Article IX
Fiscal Year

The fiscal year of Permian Historical Society is January 1 to December 31 of the calendar year.

 

Peggy Kelton, President
Sue Ann Damron, Secretary

Adopted as amended by a majority vote in the general membership business meeting on October 21, 2006.